TRAVEL OS 24

2-Week Discovery + Contract Closing Agent

A working, approval-based agent that reads a supplier contract, drafts the response, and closes it — built and proven against your own data in two weeks.

$16,000Fixed fee
40 human hoursDuration · delivered within 2 weeks
Working agentOutput · approval-based contract closing loop

The goal

In two weeks, build and validate the first working loop from supplier contract to AI analysis to human approval to supplier communication to contract closure. At the same time, map Qtech's real data and systems and produce the exact 10-week execution backlog for the build that follows.

The contract closing loop

AI agent Human approval Supplier / external
  1. Contract
  2. Read
  3. Extract
  4. Check mandate
  5. Draft response
  6. Human approve
  7. Send
  8. Supplier response
  9. AI review
  10. Human approve
  11. Finalize
  12. Close

Communication

Email+ one of:TeamsSlackWhatsAppTelegram

Qtech selects the channel. Additional channels are not part of the 2-week scope.

End deliverables

Two-week execution

WEEK 1

Discover, connect, set up

  • Map the actual contracting workflow: receive → review → negotiate → approve → close
  • Define AI vs. human actions, approval gates and escalation rules
  • Identify sources: live system, DB/API, document repository, supplier data, historical contracts, commercial parameters
  • Prepare up to 5 machines / agent workspaces
  • Load and process up to 100 representative contracts
  • Identify contract structures: rates, seasons, supplements, cancellation, release, allotment, taxes, payment terms and special clauses
WEEK 2

Build the contract closing loop

Contract → read → extract → check mandate → draft response → human approve → send → supplier response → AI review → human approve → finalize → close

  • Structured contract parameters and confidence / exception handling
  • AI-generated supplier responses
  • Human approve / edit / reject before external communication
  • One selected messaging channel + email
  • Supplier responses returned to the agent workflow
  • Final contract state and closure recorded

10-week expected action plan

Discovery produces the exact backlog. This is the baseline build sequence.

WEEKS 3–4

Contract intelligence

Production ingestion, classification, extraction, structured contract model, confidence scoring, versioning, review UI.

WEEKS 5–6

Commercial intelligence

Rate normalization, historical comparison, system data, mandate/rules, accept / negotiate / reject recommendation.

WEEKS 7–8

Negotiation + communication

Conversation state, supplier context, response generation, approval thresholds, follow-ups, audit trail.

WEEK 9

Live data integration

Connect required Qtech systems, databases, APIs, contract repositories, rates and supplier master data.

WEEK 10

Contract loading

Move approved contract parameters into the operational workflow; validation and testing.

WEEK 11

Monitoring

Expiry, release deadlines, rate changes, missing data, supplier follow-ups and escalations.

WEEK 12

Production pilot

Run real workflow at larger volume, measure accuracy, turnaround and exceptions; harden and hand over.

Scope guardrails

  • 2 calendar weeks / 40 human hours
  • Up to 100 representative contracts
  • Up to 5 agent environments / machines
  • One messaging channel + email
  • Prototype is approval-based; no autonomous contractual commitment
  • Qtech provides representative contracts, required stakeholders and available test/sandbox access
  • Production-scale deployment, migration and additional channels are part of the subsequent implementation

“Success is a working loop, not a slide deck.”